The short version
WeDentis keeps everything you enter on your own device. Your visits, plans, checklists and lab forms never leave the phone. An account is needed only for the optional Experts features and for clinic team sharing (including the assistant version), and what is shared there is anonymous: labels, teeth, materials, trays and steps, never patient names or file numbers. No analytics, no ads, no tracking.
What you enter and where it stays
Anonymous case labels (for example A8), appointment dates and times, procedures, visit stages, tooth numbers, materials, shades, medical conditions, medicines, allergies, blood pressure, checklist and tray ticks, treatment plan visits, lab prescription drafts, notes, your practitioner view and your own details for lab forms (name, year or grade, group, supervisor, clinic) are saved in the app's local storage on this device only.
This data is not uploaded anywhere and is not shared with anyone by the app.
It stays until you delete the visit, clear the app's data or uninstall the app. There is no backup: uninstalling removes it.
Patient information: your responsibility
Use anonymous labels only. Never enter patient names, initials, file numbers, national ID or Iqama numbers, dates of birth, phone numbers or photographs that show a face or a document.
Follow your institution's and clinic's rules on patient information, and the data-protection law where you practise (for example Saudi Arabia's Personal Data Protection Law).
Medical history, medicines and allergies are sensitive health information. Record only what you need chairside, and delete the visit when the case is finished.
Anyone who can unlock your phone can open WeDentis. Use a screen lock and do not leave the device unattended in clinic.
Treatment plan import
Import plan reads the text you paste or a plain-text file you choose from your device, sorts the items into phases and visits, and stores the result with the case on your device. The matching is done by the app itself, offline: no text, file or photo is sent to any server, AI service or the developer. Choosing a file uses your phone's document picker; WeDentis only receives the file you select. Remove patient names and file numbers from a plan before importing it.
Lab prescription forms
Lab forms are built as PDF files on your device. They contain your anonymous case label, the clinical prescription (teeth, material, shade, design, instructions) and the practitioner details you typed. They never contain the medical history, medical alerts or your notes. A PDF leaves the device only when you save or share it yourself through the phone's share sheet; where it goes from there is up to you and the app you share it with.
Practitioner view
The practitioner view you choose (dental student, novice dentist, postgraduate student, experienced dentist) only changes wording, checklist detail and which reference cards appear. It is stored on the device and is not sent anywhere.
Feedback
"Send feedback" and "Report it" open a Google Form in your browser. What you submit there goes to the developer through Google and is covered by Google's privacy policy. "Report it" pre-fills only the procedure, visit stage and material, never a case label, patient detail or note. Do not add patient information to feedback.
Network connections
The anonymous workflow (visits, plans, checklists, lab forms) makes no network requests. The app connects to the developer's backend only when you sign in under Experts or as an assistant and use those features: consultations, uploads (screened structurally and read by an AI model for patient identifiers before an expert sees them), expert verification documents and clinic team sharing. Reference source links and the feedback form open in your browser. Fonts and images are bundled with the app.
Who WeDentis is for
WeDentis is for dental professionals and dental students in training: undergraduate dental students, postgraduate students and residents, and qualified dentists. It is an educational and organisational aid, not a patient-facing service, and it is not directed at or intended for use by children.
Experts account and clinic team sharing
If you create an account under Experts, or sign in as an assistant, your email, display name and password hash are stored by the developer's backend to sign you in. Visits you choose to share with your clinic team are stored there as anonymous copies (label, teeth, procedure, materials, tray and step ticks) so your assistant sees them; you can unshare, remove an assistant or delete the account at any time, which removes those copies. Nothing is shared until you pick a visit to share.
Changes
If this policy changes, the new version appears here with a new effective date. Everything outside the optional account stays under your control on your device; the account and shared copies can be deleted from the app.